Project Management

1. Project Scope: Project scope is a way to set boundaries on your project and define exactly what goals, deadlines and project deliverables you will be working towards. By clarifying your project scope, you can ensure you hit your project goals and deliverables without delay or overwork.
2. Project Scope Document: A Project Scope document is nothing but simply a written document of Project Scope.
3. Scope Creep: Scope Creep is something what happens when project deliverables exceed the project scope. When your project scope creeps, you end up working on tasks you didn't expect at the beginning of the project. This can lead to project delays, overwork or low-quality deliverables.
4. Project Deliverables: Project deliverables are the output you expect at the end of the project. A project can have one or more deliverables.
5. Project Objectives: Project objectives are something you plan to achieve by the end of the project. This might include deliverables or assets. Project objectives are critical element of Project Management.
6. Project Objectives vs Project Goal:
1. Project Objectives - Project objectives are something you plan to achieve by the end of the project. These are basically measurable actions to achieve the overall goal.
2. Project Goal - Project goal is an achievable outcome that is generally broad and long-term 
7. Project Objectives vs Project Deliverables: 
1. Project Objectives - Project Objectives are the objectives that you want to achieve from that project. Example: Increase company security by introducing the SSO and 2-factor authentication.
2. Project Deliverables - Project Deliverables is something what you are going to deliver to customer in order to achieve the Project Objective. Example: Onboard the entire company on new SSO service.
8. Project Deliverables vs Project Milestones: 
1. Project Deliverables - Project Deliverables is something what you are going to deliver to customer in order to achieve the Project Objective.
2. Project Milestones - Project Milestones are the checkpoints you expect to hit during your project. Or you can say these are the building blocks that helps you to hit the project deliverables. 
9. Types of Project Deliverables:
1. External Deliverables - These can be anything you are developing for External clients.
2. Internal Deliverables - This can be anything you are developing that may benefit to your company but may not directly impact your customers.
10. Stakeholders: 
1. Individuals, organizations actively involved in project. (ex: Project Manager, Team, Sponsor...)
2. Individuals, organizations not actively involved in project but whose interest may affect as a completion of project. (ex: Customers, Users...)
11. Project Stakeholders: Project stakeholders are the people who can impact or may be impacted by the project you are working on. Stakeholders can be from entry level of your organization or any individual contributor or senior executives but if they are involved directly/indirectly in your project, they are important.
12. Types of Stakeholders:
1. Internal Stakeholders - Internal stakeholders may include anyone works in your organization who invested in your project.
2. External Stakeholders - External stakeholders may include anyone outside your organization. These might be customers, agencies, users, suppliers or other external contributors.
13. Requirement Types:
1. Functional Requirements - These requirements relate to the functionality of the product like capabilities, usage, features, operations. Example: Payment Processing Functionality
2. Non-Functional Requirements - Anything that not related to functionality comes under Non-Functional requirements, like - security, stability, technical specifications etc. Example: SSL Certificate
14. Primary Constraints of Project:
1. Time - The schedule for the project to reach completion
2. Cost - The budget allocated for the project to meet its objectives and complete it on time
3. Scope - The specific deliverables of the project
4. Quality - The standards of the outcome of the project
5. Risk - The risk involved for the project deliverables
6. Resources - The competency as well as the availability of resources
15. Project Management: Project management is the set of practices involving the application of knowledge, skills, processes, methods and tools to achieve specific project requirements according to the project acceptance criteria withing agreed budget and timeframe.
16. Phases of Project Management Life Cycle:
1. Project Definition
2. Project Initiation
3. Project Planning
4. Project Execution
5. Project Monitoring & Control
6. Project Closure
17. Project Management Triangle: Any impact on any of the 3 factors makes an impact on quality as well.
1. Time
2. Cost
3. Scope
18. Project Manager Competencies:
1. Technical - Domain Expertise, Technical Expertise
2. Leadership - Motivating, Guiding, Directing the members of team
3. Strategic - Industry and business understanding
19. Types of Organizational Structures: 
1. Functional - Where each employee has one defined superior (normally functional manager)
2. Projectized - Where each project resource reports to the project manager
3. Matrix - Blend of Functional & Projectized
4. Composite - Any combination of Functional, Projectized & Matrix structure
20. User Story:
1. As a <type of user>, I want <to perform some task> so that <I can achieve some goal/value/benefit>
2. Example: As a bank customer, I want to deposit cash using Cash Deposit machine so that I don't have to waste time in standing bank queue.

---

Interview Questions And Answers

1. Tell me about yourself?
1. Give a brief introduction in the pattern of 
1. Present - Currently what you are working and responsibilities
2. Past- Past Experience in very short
3. Future - Future Aspects and Goals
2. If interviewer asks you about holding any job offer?
1. If you have a job offer:
1. Yes, I have received another job offer. However, I am particularly interested in this role because of its strong alignment with my career goals and the opportunity to grow within a company whose culture deeply resonates with me. I believe my skills and experience make me a strong candidate for this position, and I am genuinely excited about the possibility of contributing to your team.
2. If you don't have a job offer:
1. No, I don't currently have another job offer. I am actively exploring opportunities that align with my career goals and allow me to make a meaningful contribution. This role has caught my attention because of its strong alignment with my career goals and the opportunity to grow within a company whose culture deeply resonates with me. I am enthusiastic about the possibility of joining your team and contributing to the company's success.
3. How do you handle communication with a difficult coworker?
1. I follow below principles. I usually-
1. Stay calm and professional and sets my tone neutral even the other person is reactive.
2. Let them speak without interruption.
3. Frame your responses around collaboration rather than confrontation.
4. Be clear and direct in terms of passing the objectives.
5. Document the interaction if necessary, especially in recurring conflicts.
4. Can you share an example of how you resolved a team conflict?
1. Sure. Team conflicts can arise during discussions, and when they do, I typically facilitate an open dialogue where everyone has the opportunity to express their concerns, ideas, and the impact of the issue. I focus on creating a respectful environment that encourages collaboration, and work with the team to find a compromise that addresses the needs of all members involved.
5. How do you show empathy (the ability to understand and share the feelings of another) in the workplace?
1. I practice -
1. Active listening
2. Acknowledge others emotions
3. Offer support and solutions tailored to their needs, so that they feel I genuinely care about their challenges.
6. How do you decide which task to do first when everything seems important?
1. I focus on deadlines and impact.
2. If a task affect others or has an urgent deadline, I'll tackle it first, while keeping track of the rest to avoid any last-minute chaos.
3. If more than one tasks falls under same criteria, then I try to find out a delegation possibility.
7. What do you do when your manager gives you a new urgent task but you're already swamped (overloaded)?
1. In such scenario, I quickly assess what can be adjusted/delegated then communicate with my manager about the priorities, and, if needed, ask for help or an extended timeline to ensure quality work.
8. How do you handle multiple projects with competing deadlines?
1. Generally, I break tasks into smaller steps, use a priority list, and keep an open line of communication with stakeholders to avoid surprises and last-minute scrambles.
9. What if two team members need your help at the same time, but you can only assist one?
1. I assess urgency and impact- If one requests affects a deadline of a client or having other multiple dependencies (blocker issue), I handle that one first, while making sure the other person knows when I'll be available. In case of conflicts, I'll try to provide some possible workarounds to tackle the issue to one person so that it will not blocked meanwhile assisting other.
10. Have you ever had to drop a task because something more important came up?
1. Yes, multiple times. I've to shift my focus when urgent issues (blockers) arose but I always inform the right people, document unfinished work, and return to it as soon as possible to avoid gaps.
11. How do you prioritize your work?
1. Option 1: 
1. To ensure everything I am responsible for gets completed on time and to the right standards. For this, I follow below steps:
1. I start my week by creating a 'to-do' list of everything I must complete each day.
2. I place each task in order of priority based on the organization's objectives. My 'to-do' list is always flexible and I will revisit it often during the working week to keep it updated.
3. I make sure there are no distractions whilst completing my work and I always use online scheduling tools to keep everything in order.
4. I delegate tasks accordingly if required to ensure tasks get completed quicker.
5. I always utilize a flexible and adaptable approach to my work.
2. Option 2:
1. To ensure everything I am responsible for gets completed on time and to the right standards. For this, I follow below steps:
1. I prioritize my work against my team and clients objective.
2. I create list of tasks accordingly and use color coding to make a distinguishment. 
1. Red is for Immediate attention
2. Yellow for next ones
3. Green for on track ones
4. Grey for delegable tasks
5. Completed tasks are not colored (no background color)
3. Then I plan each task on how much time and resources it needs to get completed before blocking out for any distractions.
12. What are your skills?
1. I have 5 core skills that I believe add value to your organization-
1. I am strong communicator and listener.
2. What speaking to customers I always tend to ask questions to establish their needs
13. Why should we hire you?
1. I am confident that I am a great fit for this position because of 3 main reasons:-
1. When I read the JD, I was honestly excited because it matched well with my experience and skills in D365 and Project Management. 
2. In my last role I built up the system which streamlined the operations and cut down the cost by 20%.
3. I am also someone who is big on communication and teamwork so I can explain technical stuff in simple ways. You know that's important and I genuinely enjoy collaborating to get the things done.
4. Lastly, I am a fast learner and I take ownership of what I do and I care about delivering high quality work on time.
5. What makes me stand out is my legacy experience in different technologies and I believe that will add value here especially for clients and that's how it's done.

---

1. Interview Questions That Can Be Asked To Interviewer At The End Of Interview:
1. What the best thing about working for this company?
2. can you please tell me more about the team I will be a part of in this role and their responsibilities?
3. What would you need me to focus on in the first 30 days of starting?
4. What advice would you give to the successful candidate who wants to excel in their role for the company?
5. What sort of opportunities will there be for professional growth and training in this role?
6. What sort of training would I receive once I start working in the role?
7. What values do you expect your staff to adhere to?
8. What do you personally like most about working for this organization?
9. What have past employees done to succeed in this position?
10. What's the most challenging aspect of the job?
11. What are the most important qualities for the person in this role to have?
12. Who would I be reporting to in the role?
13. What are the major challenges is the team facing right now and what can I do to help you in the role to overcome them?
14. Do you need me to clarify anything about my suitability for the position?
15. Would there be an opportunity for me to progress further down the line?
16. How has the role evolved over the years?
17. How would you describe the company's culture?
18. How do you see the company developing over the next 5-10 years?
19.